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Charter Bus Prices: How Much Does a Bryan Bus Rental Cost?
The cost of a Bryan charter bus rental depends on your trip itinerary, group size, and the bus model you select—but most groups pay between $170 and $500 per hour or $1,800 to $3,800 per day. The best way to get an accurate price is to call our team at 979-810-2620 or use our online quote tool. You’ll receive a detailed estimate for your specific trip in about 30 seconds! Below, we’ve included estimated rates for Bryan bus rentals and explained the factors that affect your trip cost, so you can budget for your next event with ease!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of a Charter Bus Rental?
Several factors influence the cost of renting a charter bus in Bryan, Texas. Your trip details—including distance traveled, duration, time of year, and number of passengers—all play a role in determining your final price. For example, shorter trips within city limits may be billed by the hour, while longer journeys across Texas are often charged by the day or mile. Peak seasons, such as Aggie football weekends or major university events, can also raise prices due to higher demand.
The type of bus you choose significantly impacts your rate. Smaller vehicles like sprinter vans or minibuses (10-35 passengers) are typically less expensive, making them ideal for shuttle services, private parties, or small tours. Larger charter buses (up to 56 passengers) come at a higher cost but offer more amenities and space for big groups, perfect for school field trips, corporate events, or sporting team transportation. Party buses, equipped with premium features like sound systems and lighting, fall in the mid-to-high range depending on size and customization.
Additional expenses may include tolls, parking fees, and special permits required for certain venues or downtown Bryan locations. If your itinerary spans multiple days, you must arrange accommodations. Amenities like WiFi, power outlets, onboard restrooms, and ADA accessibility can also affect pricing, especially if they require a custom vehicle. Lastly, booking well in advance secures better rates, while last-minute reservations, especially during high-demand periods, may incur premium charges.
To get the most accurate price, have your itinerary ready when contacting us. Provide details such as pickup/drop-off locations, travel dates, passenger count, and any special requests. Our team will tailor a quote to fit your needs and budget, ensuring transparent pricing with no hidden fees.
What is Included in My Quote?
Your charter bus quote from Charter Bus Rental Bryan includes the base cost of the bus rental, mileage, fuel, and standard insurance coverage. Onboard amenities such as WiFi, power outlets, reclining seats, climate control, and basic audio-visual equipment are typically included based on the bus model you select. However, additional expenses like tolls, parking passes, and hotel accommodations are not covered in the initial quote. For local events, parking passes in Bryan may range from $15 to $50 per day, depending on the venue. If your trip requires overnight stays, hotels average $100-$150 per night during peak season. These costs should be factored into your overall budget to ensure a seamless travel experience.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Bryan, TX and around Texas. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Aggieland Campus Shuttle
The Texas A&M University Student Government Association is organizing a campus-wide shuttle service for a week-long orientation event. They need a continuous loop between the Memorial Student Center, Northgate District, and several off-campus housing complexes from 8 AM to 6 PM each day. Given the large volume of students expected, the coordinator books two 56-passenger charter buses equipped with WiFi and ADA lifts. The quote comes to $3,600 per bus for five days, totaling $7,200. Since parking at the MSC garage is $30 daily for oversized vehicles, the total parking fee is $300. With all costs combined, the week-long campus shuttle service totals $7,500.
Corporate Retreat at Lake Bryan
A tech startup in Bryan is hosting a weekend retreat at Lake Bryan for 40 employees. They need round-trip transportation from their office near Downtown Bryan to the lakefront cabins, plus a Saturday evening shuttle to a dinner venue on Main Street. The HR manager requests a 40-passenger minibus with reclining seats and power outlets. The company receives a quote of $2,200 for the two-day rental. Lake Bryan’s parking pass for commercial vehicles is $20 per day, adding $40 for the weekend. To keep the bus onsite overnight, the manager adds $150 for secure lot access. The total cost for their corporate retreat transport comes to $2,390.
Bachelorette Party in College Station
Emily is planning a bachelorette party for her best friend with an itinerary that includes a winery tour in Bryan followed by bar-hopping in College Station’s Northgate district. She books a 20-passenger party bus featuring LED lights, Bluetooth audio, and a beverage cooler for a 7-hour evening. The quoted rate is $1,700 for the night. Since several bars in Northgate require a $25 bus parking permit, Emily budgets $75 for three stops. With gratuity for exceptional service added at $255 (15%), the total cost of the party bus rental for the bachelorette celebration is $2,030.
High School Field Trip to George Bush Library
A Bryan high school history teacher is taking 52 students and 5 chaperones on a field trip to the George Bush Presidential Library and Museum in College Station. The itinerary includes a morning departure, museum tour, lunch break, and return by late afternoon. The school district secures a 56-passenger charter bus with onboard DVD player and restroom for a flat day rate of $1,850. The museum offers complimentary bus parking, so there are no additional parking fees. The teacher allocates $250 for lunch vouchers at the museum café. The all-inclusive cost for this educational field trip, including transportation and meals, is $2,100.
